Time that special thing we all want more of;
That thing that doesn’t discriminate and equally resets every 24 hours for everyone. Have you ever wonder why some people always seem to get more done? Did you ever ask yourself what they are doing differently?
It’s called mastering time management, a super crucial skill for anyone who is trying to accomplish big things. You need to be aware of where your time is being allocated to and where time leaks.
The saying, “Make every second count” takes on a new meaning when you start placing a value or dollar amount on your time.
Here’s some of the secret ingredients that time efficient people are using:
1. Time Track
You need to know where you are spending every minute of the day. Start a log of how many minutes or hours it takes for you to complete a task. No cheating, Netflix watching has to be included.
If you don’t know where you are starting from then you won’t be able to make the appropriate adjustments for time efficiency.
2. Delegate or Automate
If there is a task at hand that you want to tackle ask yourself two questions can I delegate it or automate it. Any small mundane task that can be passed along will free up your time to pursue things that can help you better serve others.
Whether it’s attending conferences, reading, creating your next business, or whatever it is. If the tasks can not be delegated or automated then you need to honestly ask yourself do I really need this in my life?
3. Use Your Alarm and Calendars
Don’t try to remember everything, we all have IOS devices these days so utilize them to help you create a more organized life. By using alarms and calendars it frees up your brain space in order to fully focus on other things.
I’ve seen someone use their phone as a means to remind them to drink enough water. The alarm would go off every so often reminding them it was water time, vitamins time, or even meal time.
4. Don’t Be a Hoarder
Clear the clutter in your environment and stay organized.
The easier it is for you to find things the less time you will waste searching for where you last left that notebook or important document. If being organized isn’t a strong skillset then outsource – hire someone
5. Twofers Are The Way to Go
Twofers are things that you can do both at the same time.
These are things that are habits that you will do everyday. For example mornings are the best me time/power hour. While you’re getting ready, brushing your teeth, or getting dressed; it’s the perfect time to throw on some podcasts to listen to.
6. Create Healthy Habits
When we create healthy habits it makes our lives easier. Many of us spend a lot of time in the car driving. You might be tempted to turn the dial and rock out to music. But instead create a habit of being in silent or listening to audio-books while in traffic.
7. Wake Up Early
When you get onto the battlefield early you accomplish more since you had a head start from everyone else. Waking up earlier than the rest of the world gives you sheer silence to pursue what you want to do without interruptions.
8. Utilize The Weekends
When most of the world is lounging around on the weekends sipping mimosas, you can actually get things done. There’s less distractions, less emails and phone calls requiring you to put out office fires.
9. Keep Social Media and Emails At Bay
In the morning when you first wake up don’t check your social media feed or emails. It’s easy to get sucked into the the scroll through motion and next thing you know you’ve lost 30 precious minutes indulging in someone else’s life.
10. Tackle the Toughest Task First
When you are faced with a hard task make sure that you tackle that first. By leaving it for last it will actually drain more time out of your schedule.
11. Dump Your Hulu, Netflix and TV
As much as we all love great movies unfortunately spending time on meaningless shows will not bring you more knowledge, money or even health.
12. Tsk Tsk Are You Multitasking Again?
Multitasking is actually not as productive as you think it is. Why? You are not fully focused on either of the tasks you are doing. In the end you have to come back several times before you completed the tasks at hand.
13. What’s Your Why?
Make sure you are doing things with a purpose. Have a clear starting point and an end goal. When you go through the steps of creating your strategy make sure that you stay focus on the end game.
14. Straightforward Appointments
If you are meeting prospects or clients make sure that your appointments are kept to a certain time. This will prevent idle chit chat about nonsense and you can move on to the next thing.
15. Make a List
Start a list of things you need to do daily. Prioritize them and keep it in a place that you can easily see. Don’t spend a lot of time creating this list. Just quickly jot down the things you need to do at the end of every day.
16. Time Management Book – A Great Investment
If you don’t know now you do. Get a book about time management that will help you better understand how to be more efficient.
17. Get Enough Sleep
Pulling an all-night-er will too often create a foggy brain in the morning and put you on the slow lane. Make sure you’re getting full 8 hours of sleep no matter what. Sometimes meditating before bed helps you get into a deeper sleep.
18. Saying No is the Way to Go
Know when to say no to people, tasks, or projects. You want to be focused on where YOU want to spend most of your time. So if there’s something that comes your way and it doesn’t serve your ultimate goal it’s okay to say no.
Let’s quickly recap on the 18 secret ingredients that time efficient people use:
- Time track
- Delegate or automate
- Use your alarm and calendars
- Don’t be a hoard
- Twofers are the way to go
- Create healthy habits
- Wake up early
- Utilize the weekends
- Keep social media and emails at bay
- Tackle the toughest task first
- Dump your Hulu, Netflix & T.V
- Tsk tsk, are you multi-tasking again?
- What’s your why?
- Straightforward appointments
- Make a list
- Time management book – great investment
- Get enough sleep
- Saying NO is the way to go
What other secrets have you learnt from time efficient people? Leave a comment below.